Add configurable Public Workspace display name

application/single_app/config.py

@@ -95,7 +95,7 @@
 EXECUTOR_TYPE = 'thread'
 EXECUTOR_MAX_WORKERS = 30
 SESSION_TYPE = 'filesystem'
-VERSION = "0.250.109"
+VERSION = "0.250.110"
 IS_DEVELOPMENT = is_development_env_enabled()
 
 SESSION_COOKIE_SAMESITE = os.getenv('SESSION_COOKIE_SAMESITE', 'Lax')

application/single_app/functions_settings.py

@@ -86,6 +86,9 @@
 ADMIN_SETTINGS_NESTED_SECRET_FIELDS = (
     "web_search_agent.other_settings.azure_ai_foundry.client_secret",
 )
+PUBLIC_WORKSPACE_DISPLAY_NAME_DEFAULT = "Public Workspace"
+PUBLIC_WORKSPACE_DISPLAY_NAME_PLURAL_DEFAULT = "Public Workspaces"
+PUBLIC_WORKSPACE_DISPLAY_NAME_MAX_LENGTH = 32
 
 
 def is_admin_settings_redacted_secret(value):
@@ -118,6 +121,59 @@
     return str(_get_nested_setting_value(existing_settings, field_name) or '').strip()
 
 
+def normalize_public_workspace_display_name(value):
+    """Return the end-user Public Workspace display name setting."""
+    display_name = " ".join(str(value or "").replace("\r", " ").replace("\n", " ").split())
+    return display_name[:PUBLIC_WORKSPACE_DISPLAY_NAME_MAX_LENGTH]
+
+
+def get_public_workspace_label_context(settings=None):
+    """Return safe labels for end-user Public Workspace UI copy."""
+    source_settings = settings if isinstance(settings, dict) else {}
+    custom_display_name = normalize_public_workspace_display_name(
+        source_settings.get("public_workspace_display_name")
+    )
+    is_custom = bool(custom_display_name)
+    singular = custom_display_name or PUBLIC_WORKSPACE_DISPLAY_NAME_DEFAULT
+    plural = custom_display_name or PUBLIC_WORKSPACE_DISPLAY_NAME_PLURAL_DEFAULT
+    lower_singular = singular if is_custom else "public workspace"
+    lower_plural = plural if is_custom else "public workspaces"
+    return {
+        "singular": singular,
+        "plural": plural,
+        "lower_singular": lower_singular,
+        "lower_plural": lower_plural,
+        "short": singular if is_custom else "Public",
+        "is_custom": is_custom,
+        "max_length": PUBLIC_WORKSPACE_DISPLAY_NAME_MAX_LENGTH,
+    }
+
+
+def normalize_public_workspace_display_settings(settings):
+    """Normalize stored Public Workspace display-name settings in-place."""
+    if not isinstance(settings, dict):
+        return False
+
+    changed = False
+    if "public_workspace_labels" in settings:
+        settings.pop("public_workspace_labels", None)
+        changed = True
+
+    normalized_display_name = normalize_public_workspace_display_name(
+        settings.get("public_workspace_display_name")
+    )
+    changed = changed or settings.get("public_workspace_display_name", "") != normalized_display_name
+    settings["public_workspace_display_name"] = normalized_display_name
+    return changed
+
+
+def attach_public_workspace_label_context(settings):
+    """Attach derived end-user Public Workspace label values to a settings dict."""
+    if isinstance(settings, dict):
+        settings["public_workspace_labels"] = get_public_workspace_label_context(settings)
+    return settings
+
+
 def normalize_document_access_index_required_settings(settings):
     """Force DAI operational settings that are required for the default read path."""
     if not isinstance(settings, dict):
@@ -1024,6 +1080,7 @@
         'require_member_of_create_group': False,
         'require_owner_for_group_agent_management': False,
         'enable_public_workspaces': False,
+        'public_workspace_display_name': '',
         'require_member_of_create_public_workspace': False,
         'enable_file_sharing': False,
         'allow_personal_workspace_file_downloads': False,
@@ -1457,6 +1514,7 @@
         promoted_popular_settings_updated = normalize_agents_page_promoted_popular_settings(merged)
         document_access_index_settings_updated = normalize_document_access_index_required_settings(merged)
         inbound_mcp_settings_updated = normalize_inbound_mcp_settings(merged)
+        public_workspace_display_settings_updated = normalize_public_workspace_display_settings(merged)
 
         merged['enable_tabular_processing_plugin'] = is_tabular_processing_enabled(merged)
 
@@ -1469,6 +1527,7 @@
             or promoted_popular_settings_updated
             or document_access_index_settings_updated
             or inbound_mcp_settings_updated
+            or public_workspace_display_settings_updated
         ):
             cosmos_settings_container.upsert_item(merged)
             _refresh_app_settings_cache_after_write(merged, context="merge_upsert")
@@ -1480,10 +1539,10 @@
                 },
                 level=logging.INFO
             )
-            return _format_result(merged, settings_source)
+            return _format_result(attach_public_workspace_label_context(merged), settings_source)
         else:
             # If merged is unchanged, no new keys needed
-            return _format_result(merged, settings_source)
+            return _format_result(attach_public_workspace_label_context(merged), settings_source)
 
     except CosmosResourceNotFoundError:
         cosmos_settings_container.create_item(body=default_settings)
@@ -1496,7 +1555,7 @@
             },
             level=logging.WARNING
         )
-        return _format_result(default_settings, "cosmos_default_created")
+        return _format_result(attach_public_workspace_label_context(default_settings), "cosmos_default_created")
 
     except Exception as e:
         log_event(
@@ -1520,6 +1579,7 @@
         normalize_agents_page_promoted_popular_settings(settings_item)
         normalize_document_access_index_required_settings(settings_item)
         normalize_inbound_mcp_settings(settings_item)
+        normalize_public_workspace_display_settings(settings_item)
         settings_item['enable_multi_model_endpoints'] = coerce_multi_model_endpoint_enablement(
             existing_multi_endpoint_enabled,
             settings_item.get('enable_multi_model_endpoints', False),
@@ -2606,6 +2666,8 @@
             'enabled': False,
         }
 
+    sanitized['public_workspace_labels'] = get_public_workspace_label_context(full_settings)
+
     return sanitized
 
 def sanitize_settings_for_logging(full_settings: dict) -> dict:

application/single_app/route_frontend_admin_settings.py

@@ -1120,6 +1120,9 @@ def parse_admin_int(raw_value, fallback_value, field_name="unknown", hard_defaul
 
             require_member_of_create_group = form_data.get('require_member_of_create_group') == 'on'
             require_owner_for_group_agent_management = form_data.get('require_owner_for_group_agent_management') == 'on'
+            public_workspace_display_name = normalize_public_workspace_display_name(
+                form_data.get('public_workspace_display_name')
+            )
             require_member_of_create_public_workspace = form_data.get('require_member_of_create_public_workspace') == 'on'
             require_member_of_chat_file_upload_user = form_data.get('require_member_of_chat_file_upload_user') == 'on'
             require_member_of_workflow_user = form_data.get('require_member_of_workflow_user') == 'on'
@@ -2434,6 +2437,7 @@ def is_valid_url(url):
                 # disable_group_creation is inverted: when checked (on), enable_group_creation = False
                 'enable_group_creation': form_data.get('disable_group_creation') != 'on',
                 'enable_public_workspaces': form_data.get('enable_public_workspaces') == 'on',
+                'public_workspace_display_name': public_workspace_display_name,
                 'enable_file_sharing': form_data.get('enable_file_sharing') == 'on',
                 'enable_chat_file_uploads': form_data.get('enable_chat_file_uploads') == 'on',
                 'enable_conversation_contents_drawer': form_data.get('enable_conversation_contents_drawer') == 'on',

application/single_app/static/js/agent_modal_stepper.js

@@ -6,6 +6,8 @@ import { getModelSupportedLevels } from "./chat/chat-reasoning.js";
 
 const ACTION_CAPABILITIES_KEY = 'action_capabilities';
 const ASSIGNED_KNOWLEDGE_KEY = 'assigned_knowledge';
+const publicWorkspaceLowerSingular = window.getPublicWorkspaceLabel ? window.getPublicWorkspaceLabel('lower_singular') : 'public workspace';
+const publicWorkspaceLowerPlural = window.getPublicWorkspaceLabel ? window.getPublicWorkspaceLabel('lower_plural') : 'public workspaces';
 const ASSIGNED_KNOWLEDGE_USER_ACTIONS = Object.freeze(['search', 'analyze', 'compare']);
 const ASSIGNED_KNOWLEDGE_WEB_SOURCE_MODES = Object.freeze(['url_review', 'deep_research']);
 const EMPTY_ASSIGNED_KNOWLEDGE = Object.freeze({
@@ -3094,7 +3096,9 @@ export class AgentModalStepper {
       summaryItems.push(`${scopes.group_ids.length} group source${scopes.group_ids.length === 1 ? '' : 's'}`);
     }
     if (scopes.public_workspace_ids?.length) {
-      summaryItems.push(`${scopes.public_workspace_ids.length} public workspace${scopes.public_workspace_ids.length === 1 ? '' : 's'}`);
+      const publicWorkspaceCount = scopes.public_workspace_ids.length;
+      const publicWorkspaceLabel = publicWorkspaceCount === 1 ? publicWorkspaceLowerSingular : publicWorkspaceLowerPlural;
+      summaryItems.push(`${publicWorkspaceCount} ${publicWorkspaceLabel}`);
     }
     if (assignedKnowledge.document_ids?.length) {
       summaryItems.push(`${assignedKnowledge.document_ids.length} specific document${assignedKnowledge.document_ids.length === 1 ? '' : 's'}`);

application/single_app/static/js/chat/chat-documents.js

@@ -8,6 +8,7 @@ const searchDocumentsBtn = document.getElementById("search-documents-btn");
 const docSelectEl = document.getElementById("document-select"); // Hidden select element
 const searchDocumentsContainer = document.getElementById("search-documents-container"); // Container for scope/doc/class
 const searchDocumentsMobileClose = document.getElementById("search-documents-mobile-close");
+const publicWorkspacePlural = window.getPublicWorkspaceLabel ? window.getPublicWorkspaceLabel("plural") : "Public Workspaces";
 
 // Custom dropdown elements
 const docDropdown = document.getElementById("document-dropdown");
@@ -1114,7 +1115,7 @@ function buildScopeDropdown() {
   if (publicWorkspaces.length > 0) {
     const pubHeader = document.createElement("div");
     pubHeader.classList.add("dropdown-header", "small", "text-muted", "px-2", "pt-2", "pb-1");
-    pubHeader.textContent = "Public Workspaces";
+    pubHeader.textContent = publicWorkspacePlural;
     scopeDropdownItems.appendChild(pubHeader);
 
     publicWorkspaces.forEach(ws => {

application/single_app/static/js/chat/chat-onload.js

@@ -24,6 +24,8 @@ import { initializeReasoningToggle } from "./chat-reasoning.js";
 import { initializeSpeechInput } from "./chat-speech-input.js";
 import { initChatTutorial } from "./chat-tutorial.js";
 
+const publicWorkspaceLowerSingular = window.getPublicWorkspaceLabel ? window.getPublicWorkspaceLabel("lower_singular") : "public workspace";
+
 
 function clearFeatureActionParam() {
     const url = new URL(window.location.href);
@@ -228,17 +230,17 @@ window.addEventListener('DOMContentLoaded', async () => {
                   // Trigger change to update UI
                   handleDocumentSelectChange();
 
-                  showToast('Public workspace activated for chat', 'success');
+                  showToast(`${publicWorkspaceLowerSingular} activated for chat`, 'success');
               } else {
                   console.error('Failed to set active public workspace:', data.error || data.message);
-                  showToast('Failed to activate public workspace', 'error');
+                  showToast(`Failed to activate ${publicWorkspaceLowerSingular}`, 'error');
                   // Fall back to normal document handling
                   populateDocumentSelectScope();
               }
           })
           .catch(error => {
               console.error('Error setting active public workspace:', error);
-              showToast('Error activating public workspace', 'error');
+              showToast(`Error activating ${publicWorkspaceLowerSingular}`, 'error');
               // Fall back to normal document handling
               populateDocumentSelectScope();
           });

application/single_app/static/js/chat/chat-tutorial.js

@@ -3,6 +3,7 @@
 const STORAGE_KEY = "chatTutorialDismissed";
 const EDGE_PADDING = 12;
 const HIGHLIGHT_PADDING = 10;
+const publicWorkspaceLowerPlural = window.getPublicWorkspaceLabel ? window.getPublicWorkspaceLabel("lower_plural") : "public workspaces";
 let tutorialSteps = [];
 let layerEl = null;
 let highlightEl = null;
@@ -197,7 +198,7 @@ function buildSteps() {
             id: "workspace-search",
             selector: "#search-documents-btn",
             title: "Workspace search",
-            body: "Search personal, group, or public workspaces to ground answers with approved documents.",
+            body: `Search personal, group, or ${publicWorkspaceLowerPlural} to ground answers with approved documents.`,
             phase: "chat"
         },
         {

application/single_app/static/js/form-voice-input.js

@@ -4,6 +4,7 @@
 (function () {
     const MAX_RECORDING_DURATION_MS = 90000;
     const DEFAULT_TRANSCRIPTION_ENDPOINT = '/api/speech/transcribe-chat';
+    const publicWorkspaceLowerSingular = window.getPublicWorkspaceLabel ? window.getPublicWorkspaceLabel('lower_singular') : 'public workspace';
     const fieldControls = new WeakMap();
     const controls = [];
     let activeControl = null;
@@ -509,10 +510,10 @@
             ['groupDescription', { label: 'Dictate group description' }],
             ['editGroupName', { label: 'Dictate group name', insertMode: 'replace' }],
             ['editGroupDescription', { label: 'Dictate group description' }],
-            ['publicWorkspaceName', { label: 'Dictate public workspace name', insertMode: 'replace' }],
-            ['publicWorkspaceDescription', { label: 'Dictate public workspace description' }],
-            ['editWorkspaceName', { label: 'Dictate public workspace name', insertMode: 'replace' }],
-            ['editWorkspaceDescription', { label: 'Dictate public workspace description' }],
+            ['publicWorkspaceName', { label: `Dictate ${publicWorkspaceLowerSingular} name`, insertMode: 'replace' }],
+            ['publicWorkspaceDescription', { label: `Dictate ${publicWorkspaceLowerSingular} description` }],
+            ['editWorkspaceName', { label: `Dictate ${publicWorkspaceLowerSingular} name`, insertMode: 'replace' }],
+            ['editWorkspaceDescription', { label: `Dictate ${publicWorkspaceLowerSingular} description` }],
             ['doc-title', { label: 'Dictate title', insertMode: 'replace' }],
             ['doc-abstract', { label: 'Dictate abstract' }],
             ['doc-keywords', { label: 'Dictate keywords', mode: 'comma-list' }],

application/single_app/static/js/plugin_modal_stepper.js

@@ -23,6 +23,7 @@ const SNOWFLAKE_AUTH_METHOD_OAUTH = 'oauth';
 const TABLEAU_PLUGIN_TYPE = 'tableau';
 const TABLEAU_AUTH_METHOD_PAT = 'personal_access_token';
 const TABLEAU_AUTH_METHOD_USERNAME_PASSWORD = 'username_password';
+const publicWorkspacePlural = window.getPublicWorkspaceLabel ? window.getPublicWorkspaceLabel('plural') : 'Public Workspaces';
 const MCP_PLUGIN_TYPE = 'mcp';
 const MCP_HEADER_NAME_PATTERN = /^[!#$%&'*+\-.^_`|~0-9A-Za-z]+$/;
 const MCP_MAX_CUSTOM_HEADER_COUNT = 20;
@@ -2284,7 +2285,7 @@ export class PluginModalStepper {
       all: 'All Accessible Content',
       personal: 'Personal Workspace',
       group: 'Group Workspaces',
-      public: 'Public Workspaces'
+      public: publicWorkspacePlural
     };
 
     return scopeMap[scope] || scope || '-';

application/single_app/static/js/profile/profile-tabs.js

@@ -2,6 +2,8 @@
 
 (function () {
     const pageConfig = window.profilePageConfig || {};
+    const publicWorkspaceLowerSingular = window.getPublicWorkspaceLabel ? window.getPublicWorkspaceLabel('lower_singular') : 'public workspace';
+    const publicWorkspaceLowerPlural = window.getPublicWorkspaceLabel ? window.getPublicWorkspaceLabel('lower_plural') : 'public workspaces';
     const feedbackState = {
         currentPage: 1,
         pageSize: 10,
@@ -371,8 +373,8 @@
         },
         publicWorkspaces: {
             type: 'publicWorkspaces',
-            label: 'public workspaces',
-            itemLabel: 'public workspace',
+            label: publicWorkspaceLowerPlural,
+            itemLabel: publicWorkspaceLowerSingular,
             state: publicWorkspaceState,
             apiEndpoint: '/api/public_workspaces',
             responseKey: 'workspaces',
@@ -409,9 +411,9 @@
             discoverStatusId: 'profile-find-public-workspaces-status',
             discoverTbodyId: 'profile-find-public-workspaces-tbody',
             storageKey: 'simplechat.profile.publicWorkspaces.viewMode',
-            emptyMessage: 'No public workspaces found for the current search.',
-            loadingMessage: 'Loading public workspaces...',
-            discoverEmptyMessage: 'No public workspaces found for the current search.',
+            emptyMessage: `No ${publicWorkspaceLowerPlural} found for the current search.`,
+            loadingMessage: `Loading ${publicWorkspaceLowerPlural}...`,
+            discoverEmptyMessage: `No ${publicWorkspaceLowerPlural} found for the current search.`,
             requestLabel: 'Request Access',
         },
     };

application/single_app/static/js/public/manage_public_workspace.js

@@ -9,6 +9,8 @@ let currentStatsWindow = { days: 30, startDate: '', endDate: '' };
 let currentStatsData = null;
 const defaultWorkspaceHeroColor = '#0078d4';
 const workspaceHeroColorPattern = /^#[0-9a-fA-F]{6}$/;
+const publicWorkspaceSingular = window.getPublicWorkspaceLabel ? window.getPublicWorkspaceLabel('singular') : 'Public Workspace';
+const publicWorkspaceLowerSingular = window.getPublicWorkspaceLabel ? window.getPublicWorkspaceLabel('lower_singular') : 'public workspace';
 
 function normalizeWorkspaceHeroColor(color) {
   const candidate = String(color || '').trim();
@@ -283,7 +285,7 @@ $(document).ready(function () {
           `);
           $("#deleteWorkspaceWarningModal").modal("show");
         } else {
-          if (!confirm("Permanently delete this public workspace?")) return;
+          if (!confirm(`Permanently delete this ${publicWorkspaceLowerSingular}?`)) return;
           $.ajax({
             url: `/api/public_workspaces/${workspaceId}`,
             method: "DELETE",
@@ -1025,7 +1027,7 @@ async function exportWorkspaceStats() {
     const windowLabel = stats.window?.label || getStatsWindowLabel(exportWindow);
     const rows = [];
 
-    rows.push('Public Workspace Stats Export');
+    rows.push(`${publicWorkspaceSingular} Stats Export`);
     appendCsvRow(rows, ['Export Date', new Date().toLocaleString()]);
     appendCsvRow(rows, ['Data Period', windowLabel]);
     appendCsvSectionBreak(rows);
@@ -1077,10 +1079,10 @@ async function exportWorkspaceStats() {
     if (modal) {
       modal.hide();
     }
-    showStatsToast('Public workspace stats exported successfully.', 'success');
+    showStatsToast(`${publicWorkspaceSingular} stats exported successfully.`, 'success');
   } catch (error) {
     console.error('Failed to export public workspace stats:', error);
-    showStatsToast('Failed to export public workspace stats.', 'danger');
+    showStatsToast(`Failed to export ${publicWorkspaceLowerSingular} stats.`, 'danger');
   } finally {
     if (exportButton) {
       exportButton.disabled = false;