Erasmus+ Programme Toolkit

Operational tools for coordinating Erasmus+ projects across multiple European jurisdictions. Covers KA1 (mobility), KA2 (cooperation partnerships), and KA3 (policy reform) actions with templates, automation, and reporting infrastructure.

Built from twelve years of Erasmus+ delivery across six European jurisdictions and seventeen SALTO-YOUTH accredited training domains.

What this solves

Erasmus+ coordination involves managing multi-country partnerships where each partner operates under different national agency conventions, reporting calendars, and administrative traditions. This toolkit standardises the operational layer so coordinators can focus on the programme content rather than the administrative machinery.

Architecture

tools/
  budget_tracker.py           # Multi-currency budget consolidation across partners
  mobility_flow_tracker.py    # Participant flow tracking (KA1) with Erasmus+ ID matching
  partner_report_compiler.py  # Consolidate partner interim/final reports into coordinator report
  dissemination_tracker.py    # Track dissemination outputs against contractual obligations
  quality_gate.py             # Pre-submission quality check against NA requirements

templates/
  partnership_agreement.md    # Consortium agreement template with role/budget split
  interim_report.md           # Interim narrative report structure (KA2)
  final_report.md             # Final narrative report structure
  budget_template.md          # Budget schema documentation
  mobility_agreement.md       # Individual mobility learning agreement (KA1)
  dissemination_plan.md       # Dissemination and exploitation plan template

docs/
  coordination_methodology.md # How to run a multi-country Erasmus+ partnership
  na_conventions.md           # National Agency conventions across jurisdictions
  budget_rules.md             # Erasmus+ budget rules, unit costs, and eligible expenses
  quality_framework.md        # Quality assurance framework for programme delivery
  salto_integration.md        # SALTO-YOUTH resource centre integration points

examples/
  config.yaml                 # Example configuration for a 6-partner KA2 project
  sample_budget.csv           # Sample multi-partner budget consolidation

Tools

Budget Tracker

Consolidates budgets across partners in different currencies, applies Erasmus+ unit cost rates, computes absorption rates per partner, and flags under/over-spending against the grant agreement schedule.

python tools/budget_tracker.py --config config.yaml --period interim

Mobility Flow Tracker (KA1)

Tracks participant flows across sending and receiving organisations, matches Erasmus+ participant IDs, computes completion rates, and generates the mobility statistics required for KA1 interim and final reports.

python tools/mobility_flow_tracker.py --config config.yaml --export csv

Partner Report Compiler

Reads individual partner narrative reports (Word/PDF) and financial reports (Excel), extracts key sections, consolidates into the coordinator's report structure, and flags gaps or inconsistencies.

python tools/partner_report_compiler.py --config config.yaml --grant-id KA2-2024-001

Dissemination Tracker

Maps dissemination outputs (publications, events, media, multiplier events) against contractual commitments and computes a coverage score per work package.

python tools/dissemination_tracker.py --config config.yaml

Quality Gate

Pre-submission check that validates the report package against National Agency requirements: mandatory sections present, budget within tolerance, all partners reported, dissemination plan updated, participant data complete.

python tools/quality_gate.py --config config.yaml --report-type final

Applicable contexts

• Erasmus+ KA1 mobility projects (youth, adult education, VET, higher education)
• Erasmus+ KA2 cooperation partnerships (strategic partnerships, small-scale)
• Erasmus+ KA3 policy reform support
• European Solidarity Corps projects
• Any EU programme with multi-partner consortium reporting

Jurisdictions tested

France, United Kingdom (pre-Brexit and transition), Belgium, Germany, Poland, Senegal (ACP partnership). National Agency conventions documented in docs/na_conventions.md.

Requirements

• Python 3.10+
• openpyxl, python-docx, PyYAML, pandas
• pypdf (optional, for PDF narrative parsing)

Author

David Dabert — SALTO-YOUTH accredited trainer for the European Commission across seventeen domains. Twelve years of Erasmus+ programme delivery across six European jurisdictions. Bioforce-qualified (RNCP 7) in humanitarian programme coordination.

License

MIT