Mindframe is a personal productivity app built around a simple idea: a task list is more useful when it understands how the person using it is actually doing.
Most task managers only track what got done. Mindframe also tracks the cost of getting it done and uses that to help you make better decisions about what to do next. As you complete, delay, skip, or get interrupted on tasks throughout the day, Mindframe keeps a live read on five aspects of your current state:
- Stress
- Energy
- Focus
- Momentum
- Confidence
That live picture drives everything else in the app: which recommendation you see, when you're nudged to take a break, and what your stats look like at the end of the week.
The goal isn't just "get more done." It's to help you notice when you're pushing past the point of being effective, catch yourself when you're in a great state and should lean into it, and build a more honest picture of your own patterns over time.
| Pillar | What it's for |
|---|---|
| Calendar & Tasks | Planning and tracking what you need to do |
| Recommendations & State | Understanding how you're doing right now, and what to do about it |
| Breaks | Stepping away well, before burnout rather than after |
These aren't three separate features bolted together, as they continuously feed each other. Finishing a task affects your state. Your state decides what recommendation you see. A recommendation might send you to take a break. Taking a break changes your state again.
Mindframe is built so that each part of the experience has one clear job:
- The calendar is where you plan and manage tasks, and nothing about your mental state lives there directly.
- The state model keeps score of stress, energy, focus, momentum, and confidence in the background as you use the app.
- The recommendation engine looks at that state (and sometimes at the specific thing you just did) and decides what advice is worth surfacing.
- The break experience is a separate, calmer space you're guided into when your state suggests you need it, with its own activities and pacing.
Keeping these responsibilities separate is what makes the app predictable: your break reminder and your stats page will never disagree about whether your energy is "low," because they're both reading from the same underlying picture of your state.
This is the home base of the app. It features a weekly calendar showing your scheduled tasks, color-coded and dot-marked on days that have activity.
Each task carries:
- A title, time window, and priority (low / medium / high)
- A color, chosen by you, for quick visual scanning
- Optional subtasks, useful for breaking bigger items down
- A status: in progress, complete, delayed, skipped, or failed
From the daily list you can filter to All, Active, or Done, and act on any task directly by either marking it complete, delaying it to a new date, or skipping it, all without leaving the calendar.
Tapping into a task opens a detail view with full context: time and duration, subtasks, status. From there you can edit, delay, or delete it, with a confirmation step before anything is permanently removed.
Example: you have a 90-minute, high-priority task scheduled for the afternoon. You mark it complete. Mindframe registers that this was a demanding piece of work, and factors it into your state, which may be reflected moments later in a recommendation encouraging you to take a short break before starting your next task.
This is the part of Mindframe that isn't visible as a single screen, but shapes almost everything you see. Behind the scenes, the app maintains a running picture of five things:
- Stress — how much pressure you're currently under
- Energy — how much capacity you have left before you need to recover
- Focus — how well you're able to concentrate right now
- Momentum — whether you're on a roll or have stalled
- Confidence — how much recent success or failure has shaped your belief in your own ability right now
Nothing you do in the app is treated as neutral. Completing a task, failing one, getting interrupted, creating a new task, editing one, deleting one, starting or ending a work session, or taking a break all nudge your state in a specific, sensible direction. For example:
- Completing a task relieves some stress and builds focus, momentum, and confidence but it also costs you some energy, proportional to how long and how demanding the task was.
- Failing a task spikes stress, knocks your focus and momentum, and dents your confidence based on the difficulty of the task.
- Getting interrupted mid-task has its own, separate penalty. This is a reminder that interruptions cost something even when the task itself doesn't fail.
Mindframe is also sensitive to context, not just individual actions. A few examples of how it reads the room:
- If your energy is already critically low, negative events (like a failed task) hit noticeably harder. This is because you're depleted, not because you did anything wrong.
- If you're in a strong flow state (high focus and high momentum), finishing a task gives you an extra boost. This is because you're capitalizing on being in the zone.
- If your stress is already very high, additional stress from a new setback matters less as you're already near your ceiling, so the marginal impact is smaller.
- If your confidence is already low, a failure stings more; if your confidence is high, the same failure barely dents you.
- If you're already well-rested, a break restores less as there's simply less to recover.
None of this is meant to feel like a game or a score to chase. It's meant to mirror something true: the same event doesn't always mean the same thing, depending on what state you were already in.
Example: you're running on very little energy and you fail a demanding task. Mindframe doesn't just log "one failure", it recognizes that a failure while exhausted is amplified, and the resulting recommendation is likely to name that directly rather than suggesting you push harder.
At the top of your Home screen, Mindframe surfaces one clear, timely piece of advice based on everything it currently knows about your state. Each recommendation belongs to one of five categories, each with its own tone and color:
- Recovery — you need to rest before continuing
- Warning — stress or another factor is climbing and worth addressing
- Focus — guidance on what kind of work suits your current state
- Motivation — a nudge when momentum or confidence has dipped
- Celebrate — recognition when you're in a genuinely strong state
Recommendations also carry a priority, from urgent down to low, so the most pressing thing you need to hear is always what's shown first.
Two ways recommendations can work, and you choose which one fits you in your Profile:
- General mode — recommendations reflect your overall state at any moment and update continuously as you work, independent of what you just did.
- Task mode — recommendations respond specifically to the task you just completed, skipped, or were interrupted on, giving you feedback tied directly to that action. If nothing specific applies to what you just did, Mindframe automatically falls back to a general recommendation so you're never left without guidance.
Some examples of what you might see:
- "You're running on empty" — energy has dropped critically low; a break is strongly encouraged.
- "Stress is climbing" — a gentler nudge to switch to easier work before it builds further.
- "You're in flow — protect it" — focus and momentum are both high; this is flagged as your best window for demanding work.
- "Good work — now step away" (task mode) — you just finished a long, demanding task while already low on energy; a short break is suggested before starting anything else.
- "You're on a roll" — momentum and confidence are both strong, recognizing a genuine streak.
Your stress sensitivity setting (in Profile — Sensitive / Balanced / Resilient) shifts how early warning-style recommendations appear: Sensitive surfaces them sooner, Resilient waits longer before speaking up. You can also choose to see only recommendations that come with a concrete action attached, and control how many recommendations appear at once (one to three).
Mindframe treats breaks as a real feature that affects your state. There are three layers, each a little more visible than the last, all tied to the same underlying sense of how urgently you need to step away.
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A quiet status bar, always present on your Home screen, that shifts in tone depending on how you're doing, which could display a subtle "Need a break?" invitation to a more visible "Consider a break" suggestion, up to an urgent "Take a break now" when energy or stress has reached a critical point.
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A break prompt, which appears on its own the moment your state crosses into critical territory (very low energy or very high stress). It explains plainly why it's showing up, and gives you the choice to start a break or dismiss it. If dismissed, Mindframe won't interrupt you again for at least ten minutes, so it never feels naggy.
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The full break menu, where you can browse guided activities by category, breathing, movement, mindfulness, social, or rest, and start whichever one fits how you're feeling. Each activity opens a simple guided session with a countdown timer (and step-by-step guidance for activities like box breathing or a body scan), and you can end it early once you feel ready.
Different kinds of breaks help in different ways, and Mindframe reflects that: a breathing exercise leans into calming your stress and sharpening focus, a short walk leans into restoring energy and momentum, mindfulness supports clarity and steadier confidence, and a quick social check-in lifts momentum and confidence through connection. These specific improvements are set on top of the baseline recovery every break provides.
Example: your energy drops below the critical threshold mid-afternoon. A break prompt appears: "You're running on empty — continuing now risks mistakes and a much longer recovery." You choose "Start a break," pick a 10-minute walk, and complete it. When you return to the calendar, the status bar has quieted back down, reflecting that your energy has recovered.
Your Profile is where you tell Mindframe a bit about how you work, so its guidance fits you rather than a generic average:
- Display name and avatar color, for a personal touch.
- Work style — deep focus, a mix of both, or flexible — how you prefer to structure your sessions.
- Energy pattern — morning, afternoon, evening, or varies — when you're naturally at your best.
- Stress sensitivity — Sensitive, Balanced, or Resilient — how early warnings should surface for you specifically.
- Recommendation mode — general or task-based, explained in plain language right in the toggle so the choice is easy to make.
Changes save automatically in the background so there's no separate save button to remember.
The Stats screen is a straightforward, honest reflection of your recent activity and current state.
It includes:
- A summary row — tasks done, your completion rate, your current streak, and average time spent per task.
- Mental state gauges — a live snapshot of stress, energy, focus, momentum, and confidence, shown as simple arc gauges alongside your current and best streaks.
- A task outcomes chart — a breakdown of completed, delayed, skipped, and still-pending tasks.
- A weekly timeline — a day-by-day bar chart of completions over the past week, with today highlighted.
- A priority breakdown — completed, delayed, and skipped counts grouped by priority level, designed specifically to help you notice if you tend to avoid your hardest tasks.
Example: if your priority breakdown shows that high-priority tasks are skipped far more often than low-priority ones, that's a pattern worth noticing and exactly the kind of thing this view is meant to surface at a glance, rather than something you'd have to piece together yourself.
A few intentional choices shape the overall experience:
- Nothing nags. Break prompts have a built-in cooldown, and the status bar's urgency always matches what's actually happening in your state.
- Guidance is contextual, not generic. The same action can produce different advice depending on what state you were already in.
- You're always given a way in. Even if a specific piece of feedback doesn't apply to what you just did, Mindframe falls back to a general recommendation rather than showing nothing.
- Your stats are trustworthy. They reflect exactly what happened, and there is no guesswork or no separate "estimated" numbers that could drift from reality.
- You're in control of sensitivity. Whether you want warnings early or late, and how many recommendations you see at once, is a personal setting.