DocxToPDF

A macro-based tool for automatically converting Word documents (.docx) to PDFs using VBA in Microsoft Word.

How to Use

This macro allows you to quickly save your active Word document as a PDF with the same filename and location as the original .docx file. Follow the steps below to use this code.

Requirements

• Microsoft Word (for VBA support).
• Basic knowledge of how to enable and run macros in Word.

Instructions

1. Open your Word document: Make sure it's the document you want to save as a PDF.

2. Enable Developer Tab: If the Developer tab is not visible in Word, you can enable it by:

   • Going to File > Options.
   • In the Options window, select Customize Ribbon.
   • Check the box for Developer on the right side and click OK.

3. Create the Macro:

   • Open the Word document you want to convert to a PDF.

   • Go to the Developer tab and click on Macros.

   • Enter a name for your macro (e.g., SaveAsPDF)

   • Select Normal.dotm (global template) from the Macros in: dropdown menu

   • Now, click Create.

   • Copy and paste the following VBA code into the editor:

     Sub SaveAsPDF()
         Dim docName As String
         Dim pdfPath As String
     
         ' Get the name of the active document (without the extension)
         docName = Left(ActiveDocument.Name, InStrRev(ActiveDocument.Name, ".") - 1)
     
         ' Set the PDF file path (same folder as the Word document)
         pdfPath = ActiveDocument.Path & "\" & docName & ".pdf"
     
         ' Save the document as PDF
         ActiveDocument.ExportAsFixedFormat OutputFileName:=pdfPath, _
             ExportFormat:=wdExportFormatPDF
     
         MsgBox "PDF saved as: " & pdfPath
     End Sub

4. Run the Macro:

   • After pasting the code, close the VBA editor.
   • Go back to Word, and under the Developer tab, click on Macros.
   • Select SaveAsPDF from the list and click Run.

5. Result:

   • The macro will automatically save the active Word document as a PDF in the same location with the same name (but with a .pdf extension).
   • A confirmation message will pop up displaying the location of the saved PDF.

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Configuring Ctrl+Alt+P to Run the Macro

To make the macro run with the Ctrl+Alt+P keyboard shortcut, follow these steps:

1. Assign the Macro to Ctrl+Alt+P:

   • Open Word and go to the File tab.
   • Click on Options to open Word's settings.
   • In the Word Options window, select Customize Ribbon.
   • Click on the Customize... button next to Keyboard shortcuts at the bottom of the window.
   • In the Customize Keyboard window, under the "Categories" list, select Macros.
   • In the "Macros" list, select the SaveAsPDF macro.
   • Click in the "Press new shortcut key" field and press Ctrl+Alt+P.
   • If the shortcut is already assigned to something else, you can choose to overwrite it or pick another combination.
   • Click Assign and then Close.

2. Use Ctrl+Alt+P:

   • Now, you can simply press Ctrl+Alt+P anytime you want to save your active Word document as a PDF.

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Customization

You can customize the file-saving location or add more export settings based on your needs. For example, you can modify the pdfPath to save the PDF in a different folder.